RBB Functions - B4 Resourcing Coordinator Job Details

To undertake scheduling and administrative duties to ensure the smooth running of a Resourcing Function in RBB Corporate Functions Resourcing. The ideal candidate will ultimately strive to provide a best in class experience to stakeholders and candidates.

Person Specification

Scheduling and Support 50%

Act as point of contact for candidates, stakeholders / hiring managers and recruitment suppliers in regards to scheduling interviews and provision of feedback, conveying a professional image and approach at all times

Co-ordinate the activity of senior stakeholders via PA community

Respond to and resolve a wide range of queries, channelling them to the appropriate Resourcing Managers

Liaise with recruitment suppliers, candidates, PAs (of hiring managers), hiring managers, and interviewers to agree an interview schedule

Ensure interviewers are trained and are subject matter experts

Book travel arrangements, accommodation and itineraries for the Resourcing Team in line with the travel policy, and confirm all relevant travel arrangements

Collate written / typed feedback from interviewers within specified timeframes

Prepare paperwork for interviews or meetings as required

Attend meetings and take / transcribe minutes and follow up any actions as applicable

Maintain a good working relationship with other support and administration staff, providing back-up and cover during periods of heavy workloads or absence

Administrative Support, Management Information (MI) & Compliance 50%

Undertake administrative, MI and compliance duties required for the smooth running of the Resourcing function and compliance with Group Policies

Ensure that systems are updated on a daily / ongoing basis, including the administration and management of Taleo (end to end recruitment system)

Create and maintain relevant electronic and manual filing systems for document capture/storage, in line with records management policy

Production of MI and preparation of reports on a weekly, monthly and ad-hoc basis via Taleo

Maintain appropriate finance records (SAP, e-expenses, company Barclaycard, purchase orders etc), challenging inappropriate expenditure

Collate/generate Diversity and Inclusion information for reporting purposes

Maintain complete and accurate records for the team (i.e. holiday entitlement)

Undertake or assist with the collection of identification verification, proof of address and legal right to work documents from candidates

Own the Resourcing intranet site and make changes/updates where necessary

Administration and support for the Employee Referral Scheme launch

Person Specification

Essential

Relevant experience in a delivery focussed team that works to tight timescales and with complex / multiple delivery channels and stakeholders

Stakeholder and relationship management skills and experience

Relevant administration skills and experience, which must include:

Excellent written and verbal communication skills

Close attention to detail and accuracy under pressure

Maintain relevant documentation

Administer and maintain systems (electronic and paper based)

Excellent PC based skills including advanced knowledge of MS PowerPoint/Excel/Word/Outlook

Understands how to measure service delivery with metrics and targets

Tracking of documents and processes

Desire and/or experience of delivering a 'first class' service to internal stakeholders, candidates and external suppliers - must be able to demonstrate the ability to strive for service excellence

Good time management, planning and organisation skills

Proactive and self motivated

Ability and desire to be creative in approach to problem solving